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Brunswick Outdoor Arts Festival Exhibiting Artists: Rules, Regulations & Information

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14th Annual Brunswick Outdoor Arts Festival
Saturday, August 15, 2020, 9 am – 5 pm. Rain or Shine.

FESTIVAL RULES, REGULATIONS AND INFORMATION + Link to Application

NEW THIS YEAR – INSURANCE: All vendors participating in the Brunswick Outdoor Arts Festival are required to have insurance coverage naming the Brunswick Downtown Association as Additional Insured. For per-event coverage option starting at $49, visit www.actinsurance.com(make sure to see page 2 of the app for Additional Insured option) or you can contact your Insurance Agent for guidance. If you have questions, please contact the BDA office at 207-729-4439. Sample form here.

Submissions: Artists are required to provide images showing four different samples of current work including an image of the artist’s booth. Any format including website is acceptable. Please provide a description of work and price points. Each Artist is required to have a booth that is professional in appearance (see Exhibit Spaces). Mailed submissions will be returned only if the artist encloses a Self Addressed Stamped Envelope. Price points are absolutely necessary to process the application.

Deadline: Applications will be accepted until the show is full. Jurying will begin in April, again in May and will continue in July and August until all spaces are filled.

Acceptance: There is no guarantee that a returning artist will be accepted unless you have won an award in the previous year.

Returning Artists Notice of Acceptance: End of April 2020.
First Round Jury Review & Notice of Acceptance: End of May 2020.
Late Round Jury Review & Notice of Acceptance: End of July 2020 and ongoing.
NOTE: We will continue to accept applications until full.

If you are not selected for the festival, the BDA will refund your application fee, less the jury fee.

Entries are classified in categories and juried by working professionals and/or teachers in the field. A total of 90 + artists will be selected from the top entrants. Each category will be represented to form a balanced show.

Eligibility: The show is limited to fine art and fine craft only. Price points are a consideration in the jury process, especially for craft and Jewelry. Incomplete applications will not be processed.

The show is open to all entrants, regardless of race, color, creed, sexual orientation or national origin. No dealers or reps are allowed. Artists must manage their own booths with their own creations. We have 3 requirements:

  • We ask the majority of work be originals.
  • Reproductions must be numbered.
  • No booth may display or sell work that is not created by the artist who was juried.

Entries can be made in the following categories: Painting (all); Mixed media; Graphics/Drawing; Photography; Fine Craft (all), Jewelry, and Other if needed. Artists may only enter one category for judging. 

Works shown must be comparable in style and quality to those viewed by the Jury Committee. Artists may show more than one medium, but should submit examples of each medium they plan to exhibit.

A submitted application is a commitment to show. Spaces may not be sublet or sold to other artists. Participants must exhibit in person during scheduled show hours. Leaving early without an acceptable excuse will make exhibitors ineligible for admission to future shows.

Payment: We only accept online registrations and credit card payments.  If for some reason you are unable to register online, the BDA office will assist you.

Cancellation: Written cancellations received by May 31, 2020 will be refunded as follows: the booth fee minus a $50 processing fee and the $15 jury fee. Cancellations after this date will NOT be refunded.

Tax: To do business in Maine, exhibitors must have a currently valid Maine Sales Tax number. You can obtain a Tax Number from the following web site: maine.gov/online/suwtaxreg.

Exhibit Spaces: Exhibit spaces measure at least 10’ x 10’, are located on the sidewalk and are selected at the discretion of the Committee. If you are requesting space next to another exhibitor, this must appear on both applications. If returning artists apply by March 1st, they will be located in their approximate previous position unless otherwise requested. We will accommodate artists as best we can, but we are not able to guarantee a requested location. Please note: No space is perfect. There may be defects that need to be overcome such as uneven sidewalks, trees, crosswalks, hydrants, garbage cans, sign posts, street lamps, mail boxes and other exhibitors. Please avoid blocking crosswalks and sidewalks or risk being asked to move your booth. If there is a problem, please contact the BDA booth before you finalize your set up in the event you are required to move.

All participants must provide their own display, sturdy enough to withstand crowds, wind and weather conditions, and must be securely weighted down. Please be prepared for uneven ground. Tent heights should not exceed 10 feet, as they may not fit under trees. Since the show is held outdoors, electricity cannot be provided. The show is on the sidewalks, so you will not be able to use stakes and may not attach to any trees. NO ARTIST WILL BE ALLOWED TO PARTICIPATE WITHOUT AN APPROPRIATE DISPLAY OR IF BOOTH REQUIREMENTS ARE NOT MET. Any artist setting up without an appropriate display will be asked to leave.

Each exhibitor is responsible for his/her own property in the event of loss, damage or personal injury, and is asked to keep his/her space clean.

Set-Up Time: After 4 a.m., Saturday morning. Once set up, artists must move vehicles to designated parking area. It is important that artists move their cars to a designated space by 9 a.m. to make parking available for visitors to the festival. Cars may be ticketed for parking beyond the allotted time.

Prizes and Recognition:

  • $500 Best in Show
  • $100 First in category
  • $50 Second in category
    Prizes and Recognitions will be awarded by a panel of judges who are all authorities in the field of art.
    Judges may re-assign a category as they determine appropriate and may adjust categories as they determine appropriate. Best in Show award recipient is NOT eligible for other awards. Judges reserve the right to adjust a category designation chosen by the artist and/or adjust a category for an award to other, if a category selection is below 5% of the show.

Further information will be sent to those artists who are selected to show in this festival via our Facebook page, and our website. No regular mail will be sent and only a few emails. For questions or inquiries contact the BDA office, or Keith A Garovoy at kgarovoy@gcclihtc.com. For questions regarding booth assignments contact Roxane Rathje at mailto:roxanerathje@gmail.com.

CLICK HERE for the on-line application AND to indicate agreement to the following: I certify that I have read the Artist Rules, Regulations & Information and agree to abide by them if approved to be an Exhibiting Artist in the 2020 Brunswick Outdoor Arts Festival.

© 2013 Brunswick Downtown Association