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Job Opportunity – Membership & Events Coordinator

Membership & Events Coordinator – Brunswick Downtown Association

Primarily responsible for:

  • Membership Recruitment, Retention & Database Maintenance
    • Maintain web-based membership database
    • Attend monthly Membership committee meetings
    • Produce & distribute “New Member” information packets
    • Assist with membership recruitment through personal outreach, referral follow-up
    • Develop membership appreciation program
    • Assist the Executive Director and the Business Enhancement Committee on the collection of workplace inventory data
  • Event Planning
    • Assist in the creation and promotion of new and existing events serving as the principle organizer and liaison with vendors, volunteers, BDA staff, Town of Brunswick
    • Participate on the Events Committee providing assistance with event logistics
    • Provide periodic progress reports and budget updates to Executive Committee and BDA board for each event
    • Establish and maintain records for each event
  • Sponsorship/Promotion/Advertising
    • Assist the Marketing Committee and the Marketing & Communications Coordinator on the development of promotional materials for events and general BDA promotions.
    • Coordinate the distribution of promotional material locally, regionally, and statewide
    • Recruit event sponsors
    • Work with Marketing & Communications Coordinator to determine co-op advertising opportunities. Recruit advertisers for print and web-based publications.
    • Recruit Visitor Center poster and rack card advertisers and maintain database of current advertisers
  • Office Management
    • Answer telephone as an ambassador of the BDA
    • Manage mail and telephone correspondence as well as walk-in inquiries; trouble-shoot office equipment and other office related problems
    • Maintain Constant Contact database
    • Work in collaboration to communicate with and support the Visitor Center
  • Other Duties as Assigned.

Required knowledge, skills, and abilities:

  • Excellent verbal, written, and interpersonal communication skills
  • Ability to meet and deal with the public in an effective, diplomatic, and courteous manner
  • Strong organizational skills
  • Strong direct marketing/sales skills
  • Ability to work independently
  • Proficiency with Microsoft applications (e.g., Word, Excel, and PowerPoint) and email management capabilities, including Constant Contact
  • Extensive experience with Internet, including online social networking/marketing (e.g., Facebook)
  • Website maintenance of membership database
  • Planning and managing events and projects
  • Must be enthusiastic and physically capable to perform essential functions, as required

Preferred knowledge, skills and abilities:

  • Familiarity with issues relating to downtown business and property owners, public agencies, and community organizations
  • Experience with Downtown Brunswick and Main Street program
  • Volunteer recruitment and management
  • Fundraising

Education and Experience:

Two or Four Year degree preferred or equivalent business experience in event management, customer service and public relations.
Work Hours, Reporting and Salary:
This is a part-time hourly position. Some weekend and evening work required.
Direct supervision will be by the Executive Director.
Salary is commensurate based on skills and experience.


Email resume to:
Deadline for applications: May 13, 2016.

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